Facilities Management and Campus Safety are responsible for maintaining the college’s key control system and for authorizing the dissemination of keys. College keys are Kalamazoo College property and may be recovered at any time. Unauthorized fabrication, duplication, possession, or use of keys to facilities of Kalamazoo College is a violation of this policy and employees found in violation of the policy may be subject to disciplinary action up to and including termination from employment. Non-employees, contractors, and others found in possession of unauthorized college keys will have their keys confiscated and the individual or individuals will be removed from campus.
Those seeking a key to a college building or office must fill out a Key Form Request via the Campus Safety website. Completed online request forms will be forwarded to the appropriate supervisor for approval. The form will then be electronically routed to the Director of Campus Safety for final approval.
Key requests will be reviewed by the department head and forwarded to Campus Safety via the on-line form submission for action, generally, within three (3) working days. All key requests to high security areas (e.g. alarmed areas) or where access is otherwise restricted will be reviewed by the Director of Campus Safety in conjunction with the relevant Vice President to ensure the appropriate authorization is received and adequate security measures are maintained.
NOTE: Access to alarmed areas is strictly limited and is not authorized under any circumstances without the approval of the person who controls that area.
It is the responsibility of each department to adequately maintain control over the distribution of department keys. Department heads are expected to comply with the key control policy and to insure that keys are retrieved from personnel who leave the employment of Kalamazoo College and return those keys to Human Resources.
All persons issued Kalamazoo College keys shall at all times be held responsible and accountable for their keys and shall not transfer or loan their keys to another individual. Individuals must personally sign for their keys.
Exceptions are provided for approved academic and administrative areas that share keys for common use areas and have an authorized policy to account for loaned keys.
Appropriate administrators may request and delegate the issuance of keys only as necessary and in accordance with the Key Eligibility Criteria and Key Issuance Procedures below.
